a.
To provide information to officials of labor organizations recognized under
5 U.S.C. chapter 71 when relevant and necessary to their duties of exclusive
representation concerning personnel policies, practices, and matters affecting
work conditions.
b.
To disclose pertinent information to the appropriate Federal, State, or
local agency responsible for investigating, prosecuting, enforcing, or
implementing a statute, rule, regulation, or order, when the disclosing
agency becomes aware of an indication of a violation or potential violation
of civil or criminal law or regulation.
c.
To disclose information to any source from which additional information
is requested for processing any of the covered actions or in regard to
any appeal or administrative review procedure, to the extent necessary
to identify the individual, inform the source of the purpose(s) of the
request, and identify the type of information requested.
d.
To disclose information to a Federal agency, in response to its request,
in connection with hiring or retaining an employee, issuing a security
clearance, conducting a security or suitability investigation of an individual,
or classifying jobs, to the extent that the information is relevant and
necessary to the requesting agency's decision on the matter.
e.
To provide information to a congressional office from the record of an
individual in response to an inquiry from that congressional office made
at the request of that individual.
f.
To disclose information to another Federal agency, to a court, or a party
in litigation before a court or in an administrative proceeding being conducted
by a Federal agency, when the Government is a party to the judicial or
administrative proceeding.
g.
To disclose information to the Department of Justice, or in a proceeding
before a court, adjudicative body, or other administrative body before
which the agency is authorized to appear, when:
1.
The agency, or any component thereof; or
2.
Any employee of the agency in his or her official capacity; or
3.
Any employee of the agency in his or her individual capacity where the
Department of Justice or the agency has agreed to represent the employee;
or
4.
The United States, when the agency determines that litigation is likely
to affect the agency or any of its components, is a party to litigation
or has an interest in such litigation, and the use of such records by the
Department of Justice or the agency is deemed by the agency to be relevant
and necessary to the litigation, provided, however, that in each case it
has been determined that the disclosure is compatible with the purpose
for which the records were collected.
h.
By the National Archives and Records Administration in records management
inspections and its role as Archivist.
i.
By
the agency maintaining the records or the Office to locate individuals
for personnel research or survey response and in producing summary descriptive
statistics and analytical studies in support of the function for which
the records are collected and maintained, or for related workforce studies.
While published statistics and studies do not contain individual identifiers,
in some instances the selection of elements of data included in the study
may be structured in such a way as to make the data individually identifiable
by inference.
j.
To disclose, in response to a request for discovery or for appearance of
a witness, information that is relevant to the subject matter involved
in a pending judicial or administrative proceeding.
k.
To disclose information to the Merit Systems Protection Board or the Office
of the Special Counsel in connection with appeals, special studies of the
civil service and other merit systems, review of Office rules and regulations,
investigations of alleged or possible prohibited personnel practices, and
such other functions, as promulgated in 5 U.S.C. 1205 and 1206, and as
specified in 5 U.S.C. 7503(c) and 5 U.S.C. 7513(e), or as may be authorized
by law.
l.
To disclose information to the EEOC when requested in connection with investigations
into alleged or possible discrimination practices in the Federal sector,
examination of Federal affirmative employment programs, compliance by Federal
agencies with the Uniform Guidelines on Employee Selection Procedures,
or other functions vested in the Commission.
m.
To
disclose information to the Federal Labor Relations Authority or its General
Counsel when requested in connection with investigations of allegations
of unfair labor practices or matters before the Federal Service Impasses
Panel.
n.
To provide an official of another Federal agency information he or she
needs to know in the performance of his or her official duties or reconciling
or reconstructing data files, in support of the functions for which the
records were collected and maintained.
o.
To disclose information to the Department of Labor, Department of Veterans
Administration, Social Security Administration, Department of Defense,
or any other Federal agencies that have special civilian employee retirement
programs; or to a national, State, county, municipal, or other publicly
recognized charitable or income security, administration agency (e. g.
, State unemployment compensation agencies), when necessary to adjudicate
a claim under the retirement, insurance, unemployment, or health benefits
programs of the Office or an agency to conduct an analytical study or audit
of benefits being paid under such programs.
p.
To disclose to contractors, grantees, or volunteers performing or working
on a contract, service, grant, cooperative agreement, or job for the Federal
Government.